Billing Coordinator- Springfield, IL
Posted: October 31, 2024
Company: Airmasters Heating & Cooling
Position Type: Full Time
Job Type: Clerical/Administrative
Experience Level: Entry Level
Certification Required: Other
Education Required: High School/GED
City: SPRINGFIELD
County: SANGAMON
Located in our Springfield, IL facility and reporting to the Service Manager, our Billing Coordinator will research project and service billings and use job reports to ensure timely invoicing of services performed.
Responsibilities:
- Process billing request in accordance with established policies, procedures, and timelines.
- Prepare and oversee the preparation of various documents and invoices in job folders.
- Enter time and material and finalize billings once matched.
- Responsible for job setup and closing.
- Review, research, and resolve outstanding invoices.
- Track billing by pulling and reviewing bill status reports to identify and resolve any billing problems or delays.
- Maintain regular contact with other departments to obtain information and/or to correct transactions.
- Keep supervisor informed of status of billing work.
- Maintain a calendar of billing deadlines and prepare bills in advance of due dates.
- Submit service invoicing on customer 3rd party websites.
- Process customer credit card payments.
- Send out monthly contract invoices.
- Performs miscellaneous filling.
Desired Skills
- High School Diploma (or GED or High School Equivalence Certificate) and relevant work experience of 3 years in an office setting.
- Administrative skills and experience.
- Attention to detail and ability to work independently.
- Organized with the ability to multi-task in a fast-paced environment.
- Excellent verbal and written communication skills.
- Personal computer skills, strong typing ability, and knowledge of Microsoft Office.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
This position is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand, as necessary.
Work Environment
This job operates in both an office and a field environment. Must be able to sit and/or stand for extended periods of time.
Reasonable Accommodation
Reasonable accommodation will be made to enable individuals with disabilities to perform the essential job functions unless doing so presents an undue hardship on the Company’s business operations.
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